This allows you to set more specific rules.
Once you’ve mastered the basics, you might want to learn how to set out of office in Outlook using the “Advanced” button at the top right. Custom: This option allows you to upload special implementation templates.Write the text like an e-mail in a new dialogue box. Reply with: This can be used to set up an individual out-of-office reply to specific e-mails.Under “Method” you can choose between three display options: “Standard,” “Leave message intact,” or “Insert message as an attachment.” Forward: Forwards specific e-mails to another address, e.g.Copy to: A copy of the relevant e-mail will be sent to a specified folder while also leaving the original in the main inbox.Move to: This allows you to move e-mails to another folder entirely, which is useful if you want to store certain e-mails in one place.Delete: E-mails that meet your predetermined criteria will simply be deleted when you select this action.Alert with: This option specifies that certain e-mails will generate a specific additional reply.Message body: You can also set up a specific response in cases where certain phrases (for example, “urgent answer” or the name of a particularly important project) appear in the body of the e-mail.Subject: If the subject contains certain words (such as “Important”), the response will be generated according to your specified rule.You can also specify whether only e-mails addressed directly to you are subject to the special rules and/or e-mails that are sent to you in cc. as a member of a distribution list such as a listserv. Sent To…: This can specify categories of e-mails in which you are one of the addressees, e.g.You can also click the button to select contacts from the address book. Outlook then responds to e-mails from these contacts according to the rules you set. From…: Here you can designate specific contacts.Click OK.From top to bottom, you can specify the following criteria to set up your reply rules:
2010, 2013, 2016, 2019 and 365 Just download Classic Menu for Office 2007 or Classic Menu for Office. Brings 100 Advanced Features to Outlook, and Make Work Much Easier Auto CC/BCC by rules when sending. To turn off Automatic Replies, select 'Don't send automatic replies' at the top of the Automatic Replies menu. Auto CC/BCC by rules when sending email Auto Forward Multiple Emails by rules Auto Reply without exchange server, and more automatic. Click OK at the top of the Automatic replies menu. Remember to scroll down to set the Out of Office message for external emails.
If you do not know when you will be returning to the office, leave this box blank.Įnter your message in the text box for internal Out of Office messages. This will automatically enable and disable your Automatic Reply.
If you know the date you will be returning to the office, tick the box for "Send replies only during this time period" and set the start and end date/time. Select 'Send automatic replies' at the top of the Automatic replies menu. For setting an Out of Office reply in the Outlook application please see Setting an Out of Office message in Outlook.Ĭlick the cog button in the top right of your web browser to bring up the Settings menu.Ĭlick Automatic replies at the top of the list of Settings. To set an automatic Out of Office reply, please use the following instructions. This guide is for setting an Out of Office reply in Outlook on the Web.